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Required Roles

You must have one of these roles in the Rooms Admin to add buildings.

What Is a Building?

In the Rooms Admin dashboard, a Building represents a collection of spaces—typically a physical building on campus, like a library, residence hall, or student center. However, Buildings can also be used more flexibly as an organizational tool to group related rooms or spaces for scheduling, approvals, and visibility.

For example, you might create a Building for:

• A single academic or administrative building (e.g., Smith Hall)
• A virtual grouping of outdoor spaces or athletic fields

Each Building includes its own:

• Basic info (name, hours, address)
• Space-level organization
• Approval workflows
• Photo gallery

This setup helps streamline space management and makes it easier for users to understand where a room belongs within the broader campus context.

Step-by-Step Instructions

1. Navigate to Rooms Admin

From the home page, go to My Account > Administration to access the Rooms Admin dashboard.

2. Open the Buildings Menu

When Rooms Admin opens, it will default to the Buildings menu. Click Add Building to start adding a new space.

3. Enter Building Details

Fill in the key information for your building:

• Name
• Building Hours
• Address – Start typing and select your address from the dropdown as suggestions appear.
• Latitude and Longitude – These populate automatically from the address, or you can manually enter custom coordinates if needed.

4. Add an Approver (Optional)

Adding an existing user's email address to the Approvers field ensures they are notified when a reservation request is submitted for this building.

If left blank, all reservation requests for this building will be automatically approved.

5. Upload Photos (Optional) 

Add images to give users a preview of the building. This can help set expectations and improve the user experience.

• Accepted file types: JPEG, PNG, WEBP
• Max size: 10MB
• Alt text/description limit: 250 characters

6. Save Your Building

Once all information has been added, click Save to create the building in the system.

Tips for Success

• Use consistent naming — match official campus building names when possible.
• Avoid abbreviations unless they’re widely recognized.
• Assign approvers carefully — leave blank only if auto-approval is intended.
• Add photos — they help users know what to expect. And always add meaningful alternative text.
• Align with system-wide terms — keep naming and structure consistent across your entire setup.