Not all content on your interactive map needs to be public. Whether you're sharing sensitive facility details, coordinating contractor work, or managing employee-only data, our platform offers a range of visibility settings to help you control who sees what, and when.
This guide explains how to use the private, hidden from sidebar, visible, and schedule settings to manage visibility effectively and securely. As well as some other options to consider when thinking about private content.
Why Keep Content Private or Hidden?
There are many reasons organizations choose to hide or limit map content:
| Use Case | Reason |
|---|---|
| Campus Safety | Share reporting areas or emergency zones internally |
| Facilities & Maintenance | Display utility lines or maintenance zones privately |
| Construction Projects | Coordinate with contractors without public confusion |
| Event Planning | Use temporary maps for events like orientation |
| Internal-Only Locations | Hide staff-only rooms or buildings from the public |
| Seasonal or Temporary Content | Only display content during relevant seasons |
| Data Privacy | Hide sensitive departmental or vendor data |
| Department-Specific Layers | Give internal teams unique map views |
Privacy & Visibility Settings
Private Setting
- How it works: Hidden from public map, but accessible by direct URL
- Where it applies: Categories, Tours, Locations
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Best for:
- Internal review before publishing
- Embedding in private event pages
- Temporarily staging new content
Visible Setting
- How it works: Only visible within the CMS
- Where it applies: Categories, Tours, Locations
-
Best for:
- Internal use: floorplans, overlays, data
- Content that should not be accessed via URL
Hidden from Sidebar
- Where it applies: Categories
- How it works: Content is searchable but does not appear in sidebar
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Best for:
- Multi-campus markers
- Vendor-only or non-browsable locations
- Interior locations
Schedule Setting
- How it works: Schedule content to auto-show or hide at specific times
- Where it applies: Categories, Tours, Locations
-
Best for:
- Event or seasonal content
- Construction notices, pop-up services
- Reducing manual update tasks
Default Display Setting
- How it works: Category is toggled on to display when the map loads, but can be disabled if visible in the sidebar
- Where it applies: Categories
-
Best for:
- Building locations
- Construction
How the settings look in the category sidebar
Advanced Visibility Options
Always On
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How it works: use the category settings Hidden from Sidebar + Default Display = Always On
- Always shown on map
- Not clearable via sidebar
- Still removable from print maps
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Best for:
- Dynamic labels
- Accessibility routes
- Background safety or utility layers
Restricted Maps (Add-on Feature)
- How it works: Entire map is behind secure login
-
Best for:
- High-security clients (e.g., data centers)
- Internal-use maps with no public access
Additional Map Unit (Add-on Feature)
- How it works: Separate public and private maps with independent content
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Best for:
- Clients needing total separation of internal/public content
- Facilities data requiring elevated security
Choosing the Right Setting
| Objective | Recommended |
|---|---|
| Show only-internal floor plans (require CMS login to view content) | Visible Setting |
| Preview content before publishing | Private Setting |
| Require login to view whole map | Restricted Map (feature) |
| Allow search but hide from sidebar | Hidden from Sidebar Setting |
| Display content persistently on the map (do not let it show or be unchecked in the sidebar) | "Always On" (Default Display + Hidden from Sidebar) |
| Turn content on/off at a scheduled time | Schedule Setting |
| Manage public and private maps seperately | Additional Map Unit |